Policy 8.2 : Expenditure Delegations

Policy 8.2 : Expenditure Delegations
1. Background

Community Enterprise Inc. is a non-profit organisation established for the purpose of supporting people with disabilities and their families living in the Shire of Hidden Valley.

The services offered by Community Enterprise include group home accommodation, in-home respite, out-of-home respite, home help and community access.

Community Enterprise is a non-profit, community organisation which is governed by a management committee elected annually by the members. Community Enterprise receives all of its operating funds from the Western Australian Government in the form of an annual grant.
 
2. Purpose and Scope

The purpose of this policy is to set out specific procedures and performance standards in relation to expenditure of grant funds held by the agency.

This policy applies to all of the agency's programs and activities.
 
3. Policy Statement
The Management Committee is committed to ensuring that the agency has proper expenditure controls in place and that employees have delegation authority to expend funds up to a maximum limit without prior authorisation.
 
4. Procedures

The following procedures are to be implemented to ensure that the agency meets its policy objective of managing and expending its grant funds:

  1. All formal legal contracts must approved by the Management Committee by way of formal resolution.
  2. The Common Seal is to be affixed to formal legal contracts by the Management Committee at its discretion or where required by the other party to the contract.
  3. If the Common Seal is affixed, it must be countersigned by two members of the Management Committee.
  4. The Executive Officer has authorisation to approve expenditure by the agency, without the prior approval of the Management Committee, up to an amount of $500, provided that the purchase is within approved budget parameters.
  5. The Service Co-ordinator has authorisation to approve expenditure by the agency, without the prior approval of the Executive Officer, up to an amount of $250, provided that the purchase is within approved budget parameters.
  6. All authorisations should be approved in writing prior to expenditures being incurred.
 
5. Review of the Policy
This policy will be reviewed on a two yearly basis.  However, if at any time the legislative, policy or funding environment is so altered that the policy is no longer appropriate in its current form, the policy will be reviewed immediately and amended accordingly.
 
 

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